From empty calendar to fully covered
Three ways in
After signing in with your email, the Join your organization page offers three routes — pick whichever fits you.
Request a new organization
Fill out a short form. We review and set it up (usually 1–2 business days), then you claim it and become the admin.
Request your organization
Reviewed in 1–2 business days
Organization name
City
Country
Postal code
State / province
Join with a code
Paste the code your admin shares. A provider code links your account to the provider profile they already set up (or lets you create one); a viewer code gives instant read-only access.
Paste your join code
Joining Riverside General as a provider
Accept an invitation
When an admin invites your email, the invitation appears here. One click and you're on the team — as a provider or a viewer.
Your invitations land here
Riverside General
Invited as provider
Set up your hospital
Everything lives in Manage — open the nav menu (top-right) and pick Settings → Manage. Set it up once across a few tabs, then reuse it every month.
- Hospital — details + your shareable join codes
- Groups & Services — departments and their services, with hours
- Titles — the credentials your providers hold (MD, DO, PA…)
- Providers & Viewers — your roster and read-only members
You can still assign anyone — you'll just see a warning on a title mismatch.
Add providers & members — three ways
Grow your roster whichever way suits you — the three options are shown here. However someone joins, they land in the same place: schedulable providers, or read-only viewers.
- Providers get a personal My Schedule and show up in the builder
- Viewers get read-only access — no provider record needed
- Removing a provider always keeps their past schedule history
Create the record
Add a provider directly — name, title, phone, departments.
Invite by email
Send an invite; their account links to their provider record.
Share a join code
Hand out the provider or viewer code — they join in seconds.
Start a draft — your private workspace
In the Schedule Builder, pick a department and month, then start a draft — a private working copy only you can see. Everything in the next step happens inside it.
- A private working copy — no one else can see it
- Auto-saves as you go; iterate over days or weeks
- Keep several drafts for one month and compare them
- Nothing reaches the team until you publish
Draft 1
Weekends front-loaded
Draft 2
Balanced load
Fill the month your way
Inside your draft, fill the month with any one of these — or combine all three on the same draft.
Method 1
By hand
Click a cell to pick a provider, or drag names across the grid. Prefer one service at a time? Open its own month calendar. Open days are clearly flagged.
Assign — ICU, Wed
Method 2
AI Schedule Builder
Describe your rules in plain English — shift caps, weekend limits, rest days, who can't work together. The AI turns them into constraints and generates a fair, balanced month.
Method 3
One-click auto-fill
Let the solver fill open shifts for you — balancing load and respecting credential rules. Regenerate until it looks right, then adjust any cell by hand.
Every method respects your credential rules. Auto-fill and the AI builder only assign qualified providers; manual assignment warns you on mismatches.
Publish it — and everyone's in sync
Give the finished draft a last look, then hit publish — the one moment it becomes the official schedule, live on the On-Call Board and in every provider's My Schedule.
- Review the finished draft and tweak any last cell
- Publishing is the single moment it becomes official
- Goes live on the On-Call Board — with tap-to-call
- Lands in every provider's personal My Schedule
ICU
Dr. Reyes
ER
Dr. Patel
Surgery
Dr. Cohen
Clinic
Dr. Ahmed
Tap any provider to call them — works on any phone.
Ready to see it for yourself?
Set up your hospital and build your first schedule in minutes.